DataLoad was once a favored tool for uploading data into Oracle as it allowed users to bypass manual form navigation using spreadsheets. However, speedier options are now available for Oracle users as the data entry landscape evolves.
DataLoad and its pitfalls
Traditionally, organizations performed data entry in Oracle E-Business Suite (EBS) through Oracle front-end forms, Oracle Interface Loads, or Web Applications Desktop Integrator (WebADI). While front-end forms are comprehensive, they can be slow and create bottlenecks with large data volumes. On the other hand, Oracle Interface Loads are effective for high-volume data but require significant IT expertise and investment, while WebADI offers a user-friendly spreadsheet approach but lacks widespread template availability.
The barriers of Oracle front-end forms gave birth to DataLoad, which emerged as a Robotic Process Automation (RPA) solution for data entry, allowing users to script uploads in a spreadsheet-grid format before sending them to the Oracle front end. The forms are then robotically manipulated to enter the data for the end user, theoretically speeding up the process. However, in reality, this tool has significant limitations:
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- The data preparation process can be messy, with actions mixed in with data, leading to potential errors; for example, actions might be accidentally loaded as data.
- DataLoad struggles with complex datasets and does not effectively handle unexpected form responses or datasets with varying levels of detail, which can result in data entry errors and operational inefficiencies.
- Users often troubleshoot errors without visibility into the records, making the process cumbersome.
- DataLoad is not intuitive so any errors in the data could cause difficulties in getting high-quality results and risk incorrect data being entered into the system.
- The tool’s most common version, DataLoad Classic, slows down computer response times which further complicates the process of identifying the source of errors in the data. Users are forced to monitor DataLoad very closely to limit these risks, so that they can react quickly when problems do occur. This not only prevents users from working on anything else, but the computer is also completely tied up with the process.
Thus, users relying on DataLoad should reconsider their options, as sticking with outdated technology may hinder data-entry efficiency.
User benefits of new data entry tools
The ideal data entry process should be straightforward: Enter data, upload it, and review results. This process can be found in More4apps’ EBS Toolbox, which provides a fully integrated Excel-based data loading experience. The EBS Toolbox allows users to manage high-volume data uploads directly from a spreadsheet. Its benefits for end users include:
- Unified spreadsheet: All data is contained in one sheet that is free from cursor actions or keystrokes and allows flexible layouts.
- Streamlined process: Users can upload data into Oracle EBS with a single click, streamlining the process.
- Data accuracy: Real-time validation within the spreadsheet ensures data accuracy before uploading.
- Easy data correction: Errors are highlighted directly in the spreadsheet, simplifying the identification and correction of issues.
- Flexible layouts: Users can customize their columns to meet specific needs.
- End-user friendly: End users can manage data entry and reconciliation without requiring IT expertise. The More4apps EBS Toolbox also runs in the background, allowing users to complete other tasks instead of being preoccupied with monitoring the process.
- Secure, integrated connection with Oracle: Users can download existing Oracle data, manipulate it, and re-upload it using Oracle’s secure web services and user authentication.
What this means for ERP Insiders
New data tools can reduce the reliance on IT. End-users gain more control over data entry processes with new technologies like the More4apps EBS Toolbox. Not only does it significantly outperform DataLoad, but also completes tasks swiftly, with fewer complications. The toolbox also excels in data maintenance and supports seamless updates alongside data creation.
Modern alternatives offer a more streamlined and user-friendly solution for data entry. Solutions with features like single-sheet data entry, one-click uploads, and real-time data validation offer users an effective spreadsheet solution for Oracle data entry. More4apps’ EBS Toolbox alleviates the challenges associated with DataLoad, empowering them to take control of their data-entry processes.
